The Crossref Curriculum

Adding references to your metadata record

You need to register references to participate in Cited-by, and we encourage you to include references (citation lists, bibliographies, data and software citations) with all content you register, even if you don’t want to participate in Cited-by. You can include references when your first register content, or you can add them to existing DOIs later. Learn more about the benefits of registering your references.

Including references (or adding them to an existing deposit) can be done by:

If you joined Crossref after January 2018, your references are set to open. This means that your references are shared with the scholarly community along with the rest of your metadata. If you joined earlier than January 2018, you need to contact us to confirm that you are happy to have your references set to open. Check your Participation Report to see if your references are already set to open. Learn more about our reference distribution policy.

Using Simple Text Query to match and deposit references

Matching and depositing references using Simple Text Query is a suitable method for helper tool users. If your content registration method is direct deposit of XML, see how to deposit references for users of direct deposit of XML.

Simple Text Query allows you to add references to a DOI that you have already registered with Crossref. Please note that this method will overwrite any references previously deposited for the content item - if you’ve previously added references to an item, and want to add more references using Simple Text Query, you need to include both the existing and the new references in your deposit.

  1. Start at Simple Text Query
  2. Enter your references into the form. Don’t check List all possible DOIs per reference. Click submit
  3. Select the Deposit button and complete the fields
    • your email address - this is used to send you a submission log after your reference deposit has been processed
    • the parent DOI is the DOI of the content item for which you are adding references. It must already be registered with Crossref
    • your Crossref username and password
  4. Click Deposit again.

If your details have been entered correctly, you will see a success message, showing that your deposit has been submitted to the system queue for processing. When the reference deposit has been submitted, you will receive an email containing the XML deposit generated by the form. After that submission has been processed (usually within minutes of your submission), you will receive a submission log by email with the results of your submission.

Non-members can also use Simple Text Query to match references with DOIs.

Page owner: Laura J. Wilkinson   |   Last updated 2020-April-08