2020 has been a very challenging year, and we can all agree that everyone needs a break. Crossref will be providing very limited technical and membership support from 21st December to 3rd January to allow our staff to rest and recharge. We’ll be back on January 4th raring to answer your questions. Amanda explains more about why we made this decision.
On November 11th 2020, the Crossref Board voted to adopt the “Principles of Open Scholarly Infrastructure” (POSI). POSI is a list of sixteen commitments that will now guide the board, staff, and Crossref’s development as an organisation into the future. It is an important public statement to make in Crossref’s twentieth anniversary year. Crossref has followed principles since its founding, and meets most of the POSI, but publicly committing to a codified and measurable set of principles is a big step. If 2019 was a reflective turning point, and mid-2020 was about Crossref committing to open scholarly infrastructure and collaboration, this is now announcing a very deliberate path. And we’re just a little bit giddy about it.
While we wish we could be together in person to celebrate the fifth PIDapalooza, there’s an upside to moving it online: now everyone can participate in the universe’s best PID party! With 24 hours of non-stop PID programming, you’ll be able to come to the party no matter where you happen to be.
Send us your ideas for #PIDapalooza21 Now is your chance to share your work in the #PIDapalooza21 spotlight!
This blog was initially posted on the European Association of Science Editors (EASE) blog: “EASE Council Post: Rachael Lammey on the Research Nexus”. EASE President Duncan Nicholas accurately introduces it as a whole lot of information and insights about metadata and communication standards into one post…
I was given a wide brief to decide on the topic of my EASE blog, so I thought I’d write one that tries to encompass everything - I’ll explain what I mean by that.
This section is for Similarity Check account administrators only. It explains how administrators need to set up the iThenticate account for their organizations before starting to add other users. It walks administrators through the parts of iThenticate that only account administrators can see, so if you aren’t an account administrator, you can ignore this section and skip to using your iThenticate account.
Not sure if you’re an account administrator? When you receive your email with your login details for iThenticate, log in and check if you can see the Manage Users tab. You can only see this tab if you’re an account administrator.
If you can’t see this tab, you’re not an account administrator, and you can skip ahead to using your iThenticate account for information on how to actually use the service to check your manuscripts.
Similarity Check administrator checklist - questions to answer before you begin
As a Similarity Check service user, your organization gets reduced-rate access to the iThenticate tool from Turnitin. You and your team are able to upload your manuscript submissions and receive a Similarity Report which shows areas of overlap between the manuscript and other published works.
As an administrator, you create and manage the users on your account, and you decide how your organization uses the iThenticate tool. You’ll find the system easier to use if you set it up correctly to start with. Do consider the following questions carefully and set up your account accordingly before inviting any users to your account:
Exclusions allow you to set iThenticate to ignore particular phrases, document sections, common words, and URLs, so that they are not flagged in your account’s Similarity Reports.
We recommend starting without any exclusions to avoid excluding anything important. Once your users are experienced enough to identify words and phrases that appear frequently but are not potentially problematic matches (and can therefore be ignored) in a Similarity Report, you can start carefully making use of this feature.
It’s important to set clear guidelines for your users so they understand the settings you have already applied, and can make skilful use of the options they can choose for themselves at report level.
4. Which iThenticate repositories will you want to check your manuscripts against?
iThenticate has a number of content repositories, grouped by the type of content they contain, including: Crossref, Crossref posted content, Internet, Publications, Your Indexed Documents.
You can choose which of iThenticate’s repositories you’re checking your manuscripts against. We recommend including them all to start with.
The person (whether an administrator or a user) who sets up a folder selects the repositories to check against for that folder. When the folder is shared, other users cannot adjust the repositories selected.
5. How will you budget for your document checking fees?
There’s a charge for each document checked, and you’ll receive an invoice in January each year for the documents you’ve checked in the previous year. If you’re a member of Crossref through a Sponsor, your Sponsoring Organization will receive this invoice.
As well as setting a Similarity Check document fees budget for your account each year, it’s useful to monitor document checking and see if you’re on track. You can monitor your usage in the reports section of the iThenticate platform. Ask yourself:
How many documents do you plan to check?
How often do you want to monitor usage? Set yourself a reminder to check your usage reports periodically.
How do you want to segment your report? You can report separately by groups of users, so think about what types of groups would make sense for your circumstances.
Learn more about how usage reports can help you monitor the number of documents checked on your account.
It’s a good idea to come back to these questions periodically, consider how your use of the tool is evolving, and make changes accordingly.