Preprint Advisory Group meeting notes

On this page you can find a summary of meetings held by the preprint advisory group.

AG meeting, 25 April 2024

Agenda

• Update on metadata schema changes.
• Update on new preprint matching method.
• Ithenticate removal requests.

Actions

• Schema changes will be open for community consultation in the coming weeks.
• Work continues on implementation of the new matching method, although will be delayed by other high priority development work.

AG meeting, 22 February 2024

Agenda

• Development work starting on implementing preprint matching in production.
• Proposal for schema changes to support preprints.
• Follow up discussion on modifying titles for withdrawn preprints.

Actions

• Crossref to continue implementation of new preprint matching method.
• Continued feedback from the group about proposed schema changes.
• Crossref to seek community feedback on schema changes.

AG meeting, 16 November 2023

Agenda

• Update on preprint matching: public dataset of matches from the whole corpus available, see blog post.
• Discussion with Anurag Acharya (Google Scholar) about identifying withdrawn preprints.

Actions

• Members to consider whether to modify titles to indicate withdrawn status.

AG meeting, 24 August 2023

Agenda

• Presentation of results on preprint/article matching prototype (the code is open).

Actions

• Plan for production implementation of the best strategy for matching.

AG meeting, 22 June 2023

Agenda

• Crossref schema change survey and progress.
• Crossref investigations into improving preprint/article matching.
• Discussion of the Elife editorial process.

Actions

• Priority list for schema changes at Crosref.
• Continue experiments in preprint matching.

AG meeting, 23 February 2023

Agenda

• Welcome to new members
• Update on schema changes: upcoming survey of Crossref members to prioritize planned changes.
• Introduction to the new eLife editorial workflow and how metadata is handled.
• Introduction to Docmaps.

AG meeting, 27 October 2022

Agenda

• Upcoming changes to preprint/journal-article notification emails.
• Discussion of feedback on preprint metadata recommendations:
  • Origin of withdrawals.
  • Representation of editorial progress in preprint metadata.
  • Work of related groups, including NISO and ASAPbio.
  • Interoperability of Crossref metadata with other platforms.

Actions

• No suggested changes to recommendations as a result of feedback.
• Review forthcoming report on AG discussions.

AG meeting, 25 August 2022

Agenda

• Adding summary of AG meetings to the Crossref website.
• Update on feedback recommendations.
• Forthcoming COAR/ASPbio recommendations.
• Crossmark documentation to support registration of DOIs for preprints.

Actions

• Take feedback on documentation to colleagues looking at website design.
• Revise the subject line of preprint/journal-article notification emails.

AG meeting, 23 June 2022

Agenda

• Publication of AG recommendations.
• Discussion of withdrawal processes.
• Notify Project from COAR.

Actions

• Public posting of AG recommendation document.

AG meeting, 26 April 2022

Agenda

• Multilingualism in preprints

Actions

• Improve Crossref documentation to explain which fields can have multilingual content and how to deposit the metadata.
• Clearer guidance from Crossref about how to register DOIs for lay summaries in different languages.

AG meeting, 17 March 2022

Agenda

• Feedback from recent Crossref Board meeting
• Discussion on preprint recommendations:
  • Relationships
  • Versioning
• Process retrospective

Actions

• Crossref can consider matching preprints to articles and adding them directly to metadata provided the false-positive rate can be quantified and is very low.
• Crossref should provide more guidance on when to use types of relationships.
• Recommendation discussion around a ‘citable DOI’ removed from recommendations document.
• Seek public feedback on recommendations.

AG meeting, 16 February 2022

Agenda

• Updates to preprint/journal-article notification emails
• Working group summaries.
• Metadata recommendation discussions:
  • Withdrawals and removals.
  • Preprints as an article type.
  • Preprint relationships.

Actions

• Discuss Crossref’s fee structure in a future meeting.
• Keep the term ‘preprint’ despite limitations if it’s taken too literally.
• Crossref should consider notifying interested parties when a preprint is withdrawn.

Asynchronous discussion, October 2022

Agenda

• The balance between best practice and capturing current practice.
• Followup topics from previous prioritization exercise.

Actions

• Make recommendations optional, do not force specific practices.
• Come back to language metadata in a future meeting.

AG meeting, 13 September 2021

Agenda

• Initial discussion outcomes of prioritization exercise:
  • Version number.
  • Withdrawal/removal and Crossmark metadata.
  • Establish questions to research, look at current practice.

Actions

• Condense discussions into a list of recommendations.

AG meeting, 26 July 2021

Agenda

• Outcomes of prioritzation exercise.
  • Preprints as an article type.
  • Relationships to/from preprints.

Actions

• Continue discussion on other selected topics in next meeting.

AG meeting, 7 June 2021

Agenda

• Scope of the group.
• Review of current metadata practice for preprints.

Actions

• Prioritize topics around preprint metadata.
• Appoint chair.